7.5 supplier invoice

When you click on Supplier Invoice, a list of supplier invoices will appear in a table format. This section allows you to manage all supplier invoices, and it includes buttons for: Add Invoice and Invoice Categories

when you click on the + button beside the name action buttons will be visible to

1.Edit – edit that specific supplier invoice
2.View – view that specific supplier invoice
3.Add invoice – add more related invoice

4.Delete – delete that specific supplier invoice

Clicking on Invoice Categories will open a popup form where you can add new invoice categories. The form includes the Category Name field which is Required

Add Invoice

Clicking on Add Invoice will open a popup window with a form to add a new supplier invoice. The form includes the following fields:

1. Supplier* – Select the supplier from the list.
   
2. Item Description* – Enter details of the invoiced item/service.
   
3. Invoice/Bill Number* – Provide the invoice or bill reference number.
   
4. Date* – Select the invoice date.
   
5. Time* – Enter the time of invoice issuance.
   
6. Invoice Category* – Choose the category for the invoice.
   
7. Invoice Amount* – Enter the total invoice amount before VAT (if applicable).
   
8. Is this a VAT Invoice? – If Yes, additional fields will appear:
   1. VAT Calculations* – Choose how VAT is calculated.
      
   2. VAT Amount* – Enter the applicable VAT amount.
      
9. Invoice Total – Displays the total amount after VAT.
   
10. Invoice Payment Terms* – Define the payment terms (e.g., Net 30, Due on Receipt).
    
11. Is this an Employee Claim? – If Yes, additional fields will appear:
    1. Get Employee Name* – Enter the employee’s name.
       
    2. Get Employee Staff Number* – Provide the staff ID.
       
    3. Why are they making this claim?* – Describe the reason for the claim.
       
12. Upload Copy of Invoice – Attach a scanned or digital copy of the invoice.
    
13. Invoice Status – Select the status (e.g., Pending, Paid, Overdue).
    
14. Planned Pay Date* – Choose the expected payment date.
    
15. Invoice Note – Add any relevant notes regarding the invoice.
    

📌 Tip: Ensure all required fields (marked with an asterisk *) are filled before submitting the invoice.